• Ensure that closing deadlines will be met.
  • Monitor client bookkeeper to ensure routine postings are occurring according to expectations and are being coded consistently and correctly. Provide support and assistance as needed.
  • Review other journals for tie-out to source documents and appropriate coding, and post to ledger.
  • Review posting activity compared to checklist to ensure all routine entries needed for normal close have been posted.
  • Immediately advise Accounting Manager of any financial irregularities or suspected internal control issues.
  • Submit draft financial statements to Accounting Manager according to deadlines detailed in Mavenlink
  • Financial Income and Expense by class
  • Financial Income and Expense Current Month and Year-to-date
  • Transactions by Vendor – current and prior month
  • Note: Mavenlink details actual reports and deadlines to be met
  • Prepare monthly bank account and balance sheet account reconciliations as part of closing routine.
  • Review current month account activity to ensure proper coding
  • Identify all open items included in month end balance, highlighting anything not cleared in the current period
  • Understand why non-current items are in any account reconciliation, and what actions will be needed to clear from the reconciliation in the next month
  • Communicate non-current item needs to bookkeeper and Accounting Manager, and ensure follow-up in next month
  • Work with bookkeeper to prepare weekly estimate of next four week’s cash flow forecast.
  • Forecast will incorporate Accounts Payable aging and payroll related activities.
  • Accountant to include routine funding sources as well as less routine bank deposits (ASP, cafeteria, fundraising, class trips, etc.).
  • Report to be sent to Accounting Manager and Director of Accounting by noon each Thursday.
  • Special projects as required.


Knowledge – Skills – Abilities:

  • Communication skills including oral, written, presentation and active listening.
  • Ability to multi-task and prioritize workload.
  • Ability to quickly become proficient using accounting software tools: QuickBooks, Zoho , and Competencies:
  • Teamwork, Detail Oriented, Sense of Urgency, Accountability


Salary Range:


$40K – $45K